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Oklahoma State University

ACADEMIC PROGRESS REQUIREMENTS FOR CONTINUED AID ELIGIBILITY

Federal and State Financial Aid:

To comply with Title IV and Title VII regulations, Oklahoma State University is required to have a Satisfactory Academic Progress Policy, which require students to maintain a certain GPA, complete a percentage of hours attempted, and complete their degrees within a specific timeframe.

The OSU Financial Aid Satisfactory Academic Progress Policy applies to the following types of assistance:

  • Federal Pell Grant
  • Federal Supplemental Educational Opportunity Grant (SEOG)
  • Oklahoma Tuition Aid Grant (OTAG)
  • Federal TEACH Grant
  • Federal Work-Study (FWS)
  • Federal Perkins Loan
  • Federal Direct Subsidized Student Loan
  • Federal Direct Unsubsidized Student Loan
  • Federal Direct Parent PLUS Loan
  • Federal Direct Graduate PLUS Loan
  • Health Professions Programs
  • Oklahoma's Promise and Cowboy Covenant

OSU Undergraduate Tuition Waiver Scholarships:

In general, most undergraduate tuition waiver scholarships* awarded by the OSU Office of Scholarships and Financial Aid require students to successfully complete a total of 28 credit hours each fall/spring and maintain a 3.00 Cumulative Graduation/Retention GPA. Please refer to the Important Information Sheet you received with your initial award notice for additional details.

*The Oklahoma State Regents for Higher Education Academic Scholars Program has different requirements for different parts of the award. To retain the OSU tuition waiver portion of the award, students must successfully complete a total of 24 credit hours each fall/spring and maintain a 3.00 Cumulative Graduation/Retention GPA. To retain the cash portion of the award, provided by the Oklahoma State Regents for Higher Education, students must complete a total of 24 credit hours each fall/spring/summer and maintain a 3.25 Cumulative Graduation/Retention GPA.

OSU Cash Scholarships:

OSU has a variety of cash scholarships, funded through the OSU Foundation and awarded by academic colleges/departments and administrative offices. Recipients of multi-year scholarships funded through these programs should carefully review the original award notice to determine the requirements for renewal of the award.

OSU Graduate Student Tuition Waiver Scholarships:

These scholarships are awarded to graduate students by either the OSU Graduate College or individual academic departments. Recipients should check the original award notice and talk to their academic department.

Appeal Process:

The following information applies to students who wish to appeal the loss of federal and/or state aid, an undergraduate tuition waiver scholarship, or, in some cases, an OSU undergraduate cash scholarship. Recipients of OSU graduate student tuition waiver scholarships should check the original award notice and talk to their academic department regarding appeal options.

A student determined to be ineligible for assistance based on the Satisfactory Academic Progress Policy can submit a written appeal, based on death of a relative, injury or illness of the student, or other special circumstances, to the Faculty Financial Aid Appeal Committee. In the appeal, the student must include why the student failed to make satisfactory academic progress, and what may have changed in the student’s situation that will allow the student to demonstrate successful academic progress at the next evaluation. 

An appeal form is included in the ineligibility notification letter and is also available on the web and in 119 Student Union. The appeal and supporting documentation must be received in the Office of Scholarships and Financial Aid by the deadline in the ineligibility notification letter.

A student made ineligible for exceeding the maximum hours allowed for degree completion should also have the academic counselor complete the “Remaining Hours Required for Degree Completion” form if extenuating circumstances require the student to exceed the maximum hours limit. The form is included in the ineligibility notification letter and is also available on the web and in 119 Student Union.

Action taken on a financial aid appeal is final and is transmitted to the student via email by the Faculty Financial Aid Appeal Committee. Depending upon the timeliness of the appeal, it is possible for a student to have an appeal denied and also not be entitled to a refund of charges if the student chooses to withdraw from classes. A student who enrolls and attends class whose appeal is subsequently denied will be eligible for a refund of charges based solely on the schedule in the “Withdrawal Fee Policy” in the OSU Catalog.

Request for Late Appeal:

The process of requesting a late appeal for a student who missed the appeal deadline state in the ineligibility notification letter is two-fold:

  • The student must write a separate statement describing only the reason(s) why the student missed the appeal deadline. Submit the statement and a signed Request for Consideration of a Late Appeal, to the Office of Scholarships and Financial Aid. If extraordinary circumstances were involved, the student should provide documentation of the circumstances with the statement. Documentation should be restricted only to that which is related to the reason the student missed the appeal deadline, not to document circumstances in the appeal itself.
  • The student should also provide a completed “Tuition Scholarship and/or Financial Aid Satisfactory Academic Progress Appeal” form, a separate statement outlining the specific circumstances that caused the student to become ineligible, and an explanation of how the situation has changed to allow the student to meet the academic progress requirements at the next evaluation. The student must also provide documentation of the circumstances that led to the failure to meet the requirements (this is separate from the documentation related to the student missing the appeal deadline).

If the Faculty Financial Aid Appeal Committee determines that the reason for missing the appeal deadline merit acceptance of the late appeal, they will then review the appeal and vote on whether to reinstate the award(s).